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Order Management

Managing purchase orders across multiple buyers, styles, size runs, and colorways is the backbone of any garment operation. GarmentBot gives you a single system of record for every order, with full size-color matrix support, tech pack attachments, and delivery milestone tracking. Import orders from buyer portals or enter them manually — either way, every detail is captured and accessible.

  • Full size-color matrix support (XS-5XL, unlimited colorways)
  • Tech pack attachment and version control per style
  • Delivery date tracking with automatic lead time calculation
  • Buyer-specific requirements and labeling specifications
  • PO change order tracking with audit trail
  • Bulk import from CSV, Excel, or EDI feeds

Production Tracking

Know exactly where every unit is in your factory at any moment. GarmentBot tracks production across cutting, sewing, finishing, and packing with real-time WIP (work-in-progress) counts by style, size, and color. Line-level efficiency metrics help you identify bottlenecks before they become delivery risks. Floor supervisors log output directly; managers see the rollup in real time.

  • Stage-by-stage tracking: cutting, sewing, finishing, pressing, packing
  • Real-time WIP counts by style, size, and colorway
  • Line efficiency and SAM (Standard Allowed Minutes) tracking
  • Daily output targets with variance alerts
  • Multi-line and multi-factory visibility on a single dashboard
  • Automatic delay risk detection with 7-day advance warnings
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Quality Control

Quality problems caught at the sewing line cost a fraction of what they cost at the warehouse. GarmentBot provides structured AQL inspection workflows, inline defect logging with categorization, and measurement audit templates that match your buyers' specifications. Defect rates are tracked per operator, per line, and per style so you can identify patterns and correct them in real time.

  • AQL 1.5, 2.5, and 4.0 sampling plans with pass/fail calculation
  • Inline, end-line, and pre-shipment inspection workflows
  • Defect categorization (critical, major, minor) with photo attachment
  • Measurement audit templates matching buyer tolerance specs
  • Defect rate trending per operator, line, style, and factory
  • Automatic re-inspection triggers when defect thresholds are exceeded
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Logistics & Shipping

Getting finished goods from your factory to the buyer's distribution center on time requires tight coordination between production, packing, and freight. GarmentBot generates packing lists with carton assortment by size and color, coordinates carrier bookings, and tracks shipments from factory floor to buyer's dock. Every shipment links back to the original PO for complete traceability.

  • Packing list generation with carton assortment optimization
  • UPC/barcode and ASN (Advance Ship Notice) generation
  • FOB, CIF, and DDP shipping term support
  • Carrier booking coordination and container loading plans
  • Shipment tracking with estimated arrival dates
  • Customs documentation: commercial invoice, packing list, bill of lading
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Compliance & Audit Readiness

Major retailers and brands require social compliance audits, environmental certifications, and country-of-origin documentation. GarmentBot keeps all compliance documentation organized, current, and accessible. When an auditor arrives or a buyer requests certifications, everything is ready — no scrambling through filing cabinets.

  • Social compliance document management (WRAP, BSCI, SEDEX, SA8000)
  • CTPAT and customs-trade partnership certification tracking
  • OEKO-TEX, GOTS, and sustainability certification management
  • Country-of-origin and tariff classification documentation
  • Corrective action plan (CAP) tracking from audit findings
  • Expiration alerts for certifications approaching renewal
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Costing & Margin Analysis

Knowing your true cost per unit is the difference between a profitable factory and one that is slowly losing money. GarmentBot breaks down costs into fabric, trim, CMT (cut-make-trim) labor, finishing, packing, and overhead. As production progresses, actual costs replace estimates so you see real margins — not hopeful projections — before the order ships.

  • Full CMT cost breakdown per style with fabric yield calculations
  • Trim and accessories cost tracking (buttons, zippers, labels, hangtags)
  • Labor cost calculation by SAM and line efficiency
  • Real-time margin tracking: estimated vs. actual per PO
  • Fabric utilization and waste percentage reporting
  • Quote generation with configurable markup and minimum order quantities

See These Features in Action

Start your free trial and manage your first production order with GarmentBot today.

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